How to Manage the Administration of a Company by Using an Employee Files Checklist
The administration part of a company is an important part that needs to be organized and handled well hence the company having a Human Resource department. To make sure that all the files are recorded and managed properly, they can use the employee files checklist to make sure that all the files for each employee are available. There are many different purposes where these files might be needed in the future too. Each employee should have their folders where it could include their resume (when they applied for the job in the company) along with their portrait pictures, transcripts of their studies, proof of study in a school or institution, past work experience recommendation letters, and many more.
Details of each employee are important whether it is a small, medium, or large-sized company. Most of the time, each year, all the companies need to report the size of the company and their employees back to the government for tax purposes and database purposes. This is why having detailed information is crucial. Using an employee files checklist can help the HR department to make sure that all the records for all the employees are completed. What should be included in the checklist? All of the documents mentioned above should be included in the checklist.
All files for each employee should be stored properly since they are confidential information. In most companies, the hardcopy of these files is stored in a filing cabinet and they would be locked as well. This is to prevent unauthorized access to the files. The only people that could access the files are the HR department and management team for particular reasons too. To make sure that all the files are stored properly, you will need to organize them regularly as well. Since companies might have new employees weekly or monthly, keeping all their files completed is a must too.
Employee Files Checklist Template | Word – download